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How to Remove Duplicate from Outlook Address Book?

Remove Duplicate from Outlook Address Book

Overview: Looking for a way to remove duplicate from Outlook Address Book? If yes, then study this blog to know more. Here you will find the world’s best solution to remove duplicate emails in Outlook Address 2021, 2019, 2016, 2013, 2010 and old books.

Most Outlook users use this email to communicate with their clients on a daily basis. So they don’t want trouble when they are with him. However, sometimes they encounter links or contacts in their Outlook account. So in this article we will talk about how to remove duplicates from the Outlook address book.

Microsoft Outlook is one of the most popular email services for small and large organizations. Because this email client is user-friendly and provides a secure environment for managing your daily email needs

Reasons for Delete Duplicate Items from Outlook Address Book

However, there are many reasons why you may see duplicate emails in Outlook. Some of them are listed below:

  • Incorrect settings: Incorrect settings can cause confusion when receiving emails. So, this can cause duplicate emails in Microsoft Outlook.
  • Synchronization of duplicate messages: This can be another reason for duplicate emails in your Outlook profile. If the same Outlook email client is installed and used on different devices such as desktop or mobile, this can lead to duplicate synchronization of incoming emails.
  • Outlook mailbox configuration error: When configuring your Outlook profile, if your Outlook mailbox is not configured correctly, you may receive the same email over and over again.
  • Error: Technical problems with the email server are another reason for sending duplicate emails in Outlook account.
  • Antivirus program: Use a third-party program to prevent viruses that interfere with sending/receiving.

There may be other reasons for the need to make multiple copies of the same email, but these can prevent the MS Outlook application from working. Therefore, you need to find a solution to remove duplicates in Outlook 2019, 2016 and previous versions.

Manual Approach to Remove Duplicate from Outlook Address Book

This can happen if the user has sent a contact with a similar name or email address that already exists in the Data File. Users must enable backup creation during import/export. It is because the system imports duplicates calls. To delete duplicates, users can follow the steps for the version of MS Outlook they are using.

For Outlook 2007

  • Open your Outlook account and go to Contacts. Choose the data information that contains duplicates.
  • In the navigation pane, Press Current View, and then Hit Phone. Now sort these names.
  • Open View from the menu bar and select View Now. Click Set Now to View
  • Select a field, edit it, and click OK.
  • Choose the desired contact and tap delete duplicate recipients.

For Outlook 2010

  • Select Copy Contacts from the menu
  • Go to the View tab, Choose a different view, and then pick Phone
  • Go to View Options, Columns and select a column from the drop-down menu
  • Choose Update from the field list and Hit Add
  • Select Move Up and press OK
  • Choose the duplicate data from the contact list and press Delete.

For Outlook 2013, 2016, and 2019

  • Open Microsoft Outlook
  • Choose an option for people
  • Go to the bottom right-corner and Hit on Phone. This way people have been checked and checked for duplicates
  • Choose the duplicates you want to remove After selecting the data items, press the delete button

Restrictions on Deleting Email Addresses 

The solutions mentioned above have many limitations, such as time and language. Also, there is a risk of data loss when you delete the backup

Remove Multiple Duplicate Items from Outlook Address Book With Professional Solution

As you know, there is no other way to delete duplicate emails than deleting them one by one. Therefore, by choosing a professional Software Outlook Duplicate Remover Software, you can remove duplicate emails. Delete emails, calendars, contacts and tasks and manage storage space. Works on all versions of MS Windows and Mac. By downloading the demo version, you can test how the software works and delete 50 email products for free.

Steps to Remove Duplicate from Outlook Address Book 2021, 2019, 2016, 2013, 2010

  • First of Need,  to Outlook Duplicates Remover Software

Download Outlook Duplicates Remover Tool

  • To select multiple PST files, open the program and click Add files, or use the Add folder option

Add Outlook Data files

  • Now select the destination location to save the results

select the destination location

  • Then select the category from the Select Duplicate Filters and Criteria option

Specify Criteria option

  • Customize the de-duplication process from the Custom Duplicate Criteria option by selecting one or more fields

Custom Duplicate Criteria option

  • Click the Select Action dropdown menu and select the action to apply to duplicate data items

Select Action dropdown menu

  • After all the Setup, Press on the next Tab to start the process of deleting duplicates from the Outlook address book

start duplication process

Benefits of Deleting Duplicate Emails from Outlook?

  • You can prevent email recycling by interfering with Outlook productivity.
  • This can improve customer service.
  • Deleting multiple emails can help you manage your email storage.
  • Now the question arises, how to remove duplicates from Microsoft Outlook? So, to understand the process, let’s read the rest of this blog.

Final Words

This blog shows all the situations that can cause duplicate emails in an Outlook email account. However, using the above techniques, you can easily remove duplicate from Outlook Address Book 2019, 2016 and all previous versions.

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