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Learn – How to Backup Exchange Online Mailbox to PST?

Solution to Backup Office 365 Mailbox to PST

Exchange Online (Office 365) is one of the well-known email services that has been used for sending and receiving emails. It is been used by most IT organizations and is a Cloud-Based Service. With the increase in technology, hacking attacks are also rapidly increasing day by day. Thus, to make the data secure, a lot of users are thinking of backup up Exchange Online Mailbox to PST. Then, there will not be any kind of loss of disasters issue. If you are also one of them, then no need to worry, just continue to backup your data using the mentioned solution.

Manual Approach to Backup Exchange Online Mailbox to PST

Exchange Online does not provide a direct way to backup the mailbox to PST. But there is a direct feature given by Microsoft, i.e., the eDiscovery PST backup Tool. But to continue with this, you need to first have the permission of the eDiscovery Manager. Follow the mentioned steps:

  •  Go to Office 365 and open Admin Center.
  • From the Admin Center. Go to Security & Compliance.
  • Then, click on Permissions. Click on eDiscovery Manager for using eDiscovery features.
    (But for this, you need to be a member of eDiscovery Manager for using the features)
  • Now, proceed to edit the eDiscovery Administrator and add the Account there.
  • After that, click on Search & Investigation >> Content Search.
  • Go to Security & Compliance >> click on New Search.
  • Now, from the Window. Select the mailbox data that you want to backup.
  • Moreover, you can also search for some data using the keyword, date range, file name, time range, and other options. This feature allows users to carry out the needed data.
  • For including all mailbox data, directly click on the Save button.
  • Press on the More button after a few minutes, and get the Output results.
  • Once done, then copy it to the clipboard to the backup Key.
  • After that, the eDiscovery PST backup Tool will start. Paste the backup Key there and enter the destination location to carry out the task.
  • Click on Start to begin the process of backup Exchange Online Mailbox to PST.

Hence, by performing these simple steps, you can easily backup the mailbox.

Also Read: Export Gmail Emails to Apple Mail

Proper Solution to Backup Exchange Online Mailbox to PST

We recommend you to use Instant Office 365 Export Tool developed by SysTools to carry out the task as soon as possible. The tool can easily backup the data from Exchange online kemer escort
mailboxes to different desired structures. It is easy to use and provides convenient results according to the needs and requirements of the users. This software also has the ability to backup emails, contacts, calendars, and tasks from O365 User Accounts.

Moreover, this tool provides multiple file naming conventions while backup Office 365 emails. Users can easily backup their entire mailbox within a single attempt without facing any kind of size limitations and without any disruptions.
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Just Download the mentioned utility for free of cost and start the process.

How to Backup Exchange Online Mailbox to PST? Complete Steps

    • Install and Launch the mentioned tool in your existing Windows OS system.
    • Login there with the correct login credentials.

run office 365 to pst export tool

    • The data will be displayed on the screen. Select the required folders that you want to backup.

select mailbox data

    • Apply Filters option to carry out some selective data.

apply filter to export office 365 mailbox to pst

  • After that, click on Start and the process will start automatically.
  • Finally, click on the “Save Report” button.

export office 365 mailbox to pst

Why this Tool – Exchange Online Mailbox Backup To PST?

  1. The software has the ability to export multiple Office 365 mailboxes to PST instantly within a single attempt without facing any kind of limitations.
  2. It is capable of backup the data into different formats such as PST, EML, and MSG.
  3. Back up all the data items along with contacts, calendars, tasks, journals, to-do lists, and other data items.
  4. This utility can also extract Office 365 shared mailboxes such as Inbox, Drafts, Sent Items, Trash, and other folders.
  5. Filter Option to carry out some selective data using different intents.
  6. The date range option allows to carry out emails of a particular duration.
  7. Having a large amount of mailbox data in a single PST file may cause some issues. At that time, the software will split the PST file.
  8. Maintains data consistency throughout the process. The entire data structure and the hierarchy of all the files and folders are maintained throughout the process.

End Results

Therefore, both the solutions mentioned above are easy to use and provide better and more convenient results with 100% accuracy. The manual solution will provide the results but is lengthy to use. So, we recommend you move forward with the automated approach and in just a few steps, carry out the proper results.

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