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How to Save Gmail Data in PC Windows?

Gmail Backup Tool to Save & Backup Gmail Email Messages to Desktop

In this today’s era, Gmail is one of the topmost trusted and secure email application available in a marketplace that is widely used all over the world. This Gmail email app can store all the emails of the users in a proper systematic manner. A maximum large or small type of organizations are using the Gmail application for managing employee’s information. Additionally, it is the medium of communication between two or more persons through sending and receiving of emails. But, what if you need to access your Gmail emails urgently in offline mode? Do you have any solution for it?

If you answer is no, then no need to worry about it because here we will instruct you to access Gmail email data to desktop in offline mode. As we know that internet connectivity is the primary need of accessing the Gmail email app database. Now, we will provide you a various solution for how to save Gmail data in PC Windows. So, keep reading…

Common User Query: Hey, I have a huge amount of Gmail emails in my app and my system is not properly connected to the internet. I need to urgently access my Gmail emails to manage my important work. For this, my friend suggested saving Gmail data to a desktop. So, can you suggest to me any solution for how do I save a Gmail folder to my desktop without any error? Please provide an exact solution.

To solve the above-mentioned user query, now you can finally go to read out the further material of this blog post.

Different Methods to Save Gmail Email Data to Desktop

Well! There any so many methods available in a marketplace to solve the problem of how to save Gmail data in PC Windows. In this section, we will go through the various methods that include manual or professional solution. The manual method is free of cost but comes with some issues, while on another side professional method is not free but offers so many advance facilities alongwith the successful backup process. So, now let’s go to read out the working of all the available methods one by one.

Method 1: Using Professional Tool (Gmail Backup Software)

  1. Install and open Gmail File Backup Tool on any Windows system
  2. Choose the Gmail option from the left section and enter your login details on the right side
  3. Click the Login button that loads all the folders on the next screen. Choose the folders from the left.
  4. Select the output format from the list of multiple saving output options. And, then add the location by using the browse button for saving output data.
  5. Now, use email filters and date filters for moving important emails. And, hit on the Backup button.
  6. Finally, the Gmail email backup procedure starts and will be finished after few minutes by displaying a message of the successful backup process.

Important Note: The Gmail Backup Tool offers many saving output options to save Gmail emails. These options include PST Outlook, PDF, MSG, MBOX, EML, EMLx, Yahoo, HTML, MHTML, G Suite, Gmail, Office 365, Exchange Server, IMAP Server, Hosted Exchange Server, Amazon WorkMail, and so on.

Method 2: Download Emails from Gmail Account with the Help of Google Takeout

Take a backup of all your Gmail emails in a suitable and compressed file format, follow the steps that we have described below:

  1. Start and open your web browser, type myaccount.google.com and quickly sign into the Google account
  2. Then, go to choose to manage your data and personalization option. Click Next
  3. Now, scroll down and tap on download your email data. Again, hit Next escort çubuk
  4. After that you can go to press on the Deselect all and scroll down >> select Mail >> hit on All Mail data included.
  5. A new window will open in which first you need to deselect Include all messages in the mail. Then, you can select which type of messages to include, then hit OK, scroll down and press on Next Step.
  6. As soon as you hit on the Next Step you will directly reach on the top, then press on Send download link via email. Simply go to select a file format for the download and also for your preferred delivery technique from the drop-down menu. Then, scroll down and hit on the Create Archive.
  7. As you press on Create Archive, a perfect message will display to inform you that an archive is being created, wait for few seconds. When it is completely created, you will get an individual file containing all of your email messages. These all messages will be in an MBOX format.

Method 3: Backup Gmail Email Messages as a PDF Format Manually

This method has one of the drawback that you can save your emails in a pdf file format, but one by one. So, follow the steps to save Gmail emails to a PDF as given below:

  1. First, you need to log in to your Gmail email account and open the desired email that you need to save as a PDF.
  2. After opening that particular email go to choose the Print all icon and hit on it.
  3. When you will click on print all, a new window will appear with the print option, set all the options and settings according to your need, and go to hit on the Print button. Finally, it will save your emails as PDF.


The above post has explained various techniques to solve the issue of how to save Gmail data in PC Windows without any single problem.

You are free to choose any of the solution, but first, make sure your system contains a backup of original Gmail emails. After taking a full backup of Gmail email messages, you can simply go to choose the appropriate technique to save Gmail to the desktop.

Download Free Gmail Email Backup Software trial edition to backup the first 25 Gmail emails to desired file format without any cost. The free trial facility is only for testing the program before to buy. If you need to backup above 25 emails, so you can go to purchase a license key of the software.

Also Read:- https://www.thetechlog.com/how-to-batch-convert-eml-to-pdf/

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