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How to Move Outlook Emails to New Computer – Precise Solution

Outline – This write-up provides complete guidelines for how to move Outlook emails to the new computer. Mainly for two cases that are for POP to POP enabled Outlook and IMAP to POP account. Keep reading to learn the easiest approach.

Workaround 1 – Migrate from POP to POP Enabled Outlook Accounts

Migrate Emails, Calendars, Contacts, Tasks, and notes to another computer.

Note – Please note down that these instructions are only for those users who are not connected with an Exchange Server

Export Outlook Items to an Outlook Data File

Follow these steps to accomplish the task.

  1. Click on File >> Options >> Advanced.
  2. Click on Export under the Export button.
  3. Click on Export to a file, and then click on the Next button.
  4. Choose Outlook Data file (.pst) and click on the Next tab.
  5. Select the account from where you want to export the data items. This will include emails, calendars, contacts, tasks, and notes.
  6. In the next prompt, make sure to select the Include Subfolders option to include the subfolder of the particular mail folder. And click on the Next button.
  7. Click Browse and choose a location where you want to save the Outlook Data file (.pst) and then enter the filename. Click on the OK tab to continue to process.
  8. If you are exporting an already existing Outlook data file then under Options, specify what to do with the exporting items that are already existing in the files.
  9. Lastly, click on the Finish button to finalize the exporting process of Outlook data items.

This will begin the export process.

Workaround 2 – Import Outlook Data Items from Outlook Data File (.Pst)

When you choose to migrate the Outlook messages, contacts, calendar items, tasks, and notes from one computer to another. You should go with the import / Export inbuilt feature that is provided from Outlook itself.

  • Click on File >> Open >> Import.
  • In the Import/ Export Wizard, click on Import from another program or file option. And then click on the Next button.
  • Click on Outlook Data File (.pst) and click on the Next button.
  • Browse the location from where you copied from the source computer. And click on the Next button. Note – Choose do not import duplicates option unless you want to import information to replace or duplicate the data items that are already in Outlook.
  • If the password was assigned by the user then you will be prompted to enter the password and click on the Ok tab.
  • Now choose the folder to import the items. Go with the default setting if you are satisfied with it.
  • Make sure to include subfolders. This will help you to forward the folder.
  • Click on the Finish tab to complete the import of the Outlook data items into the new computer.

Workaround 3 – Move Outlook Emails to New Computer for (IMAP to POP3) Account

Now in many cases, the above-described method fails. Here are those scenarios where you will need an alternative solution.

  • As we discussed this solution does not work for OST file migration.
  • Outlook is not installed on the computer device.
  • The Exchange server is either offline or crashed down.
  • Outlook account is not connected to the Exchange Server.
  • Your Outlook account is deleted or not functioning properly.

In these cases, you will need the below-mentioned solution which will accomplish the migration task without facing any issues.

Step 1. Launch the FreeSoftvare OST to PST converter solution. Transfer Outlook emails to new computer windows 10
Step 2. Add OST file by clicking on Add files button. Move old Outlook emails to new computer
Step 3. The utility will load the OST files automatically on the utility. Transfer old Outlook emails to new computer
Step 4. Browse the destination path to export the converted files. Transfer Outlook email accounts to new computer
And click on the Export button to start the conversion process.

The program will showcase the progress on the bar. Let the process complete without any interruption.

Import Converted PST files into Outlook

Step 1. First of all, open Outlook. Then click on File >> Open>> Select Import option.
Step 2. After that, select the Import/Export wizard. Select Import from another program or file option. Click on the Next button.
Step 3. Then, select the Outlook Data file option and click on the Next option.
Step 4. Now, navigate to the path of the Outlook data file from where had saved converted PST file. Select the browse and select the file to import.
Step 5. Finally, click on the Finish button to complete the importing process.

That’s it. Now you have fruitfully moved Outlook emails to a new computer in the easiest method possible.


As we update our system and devices, eventually we need to move our data from one machine to another. How to move Outlook emails to a new computer is often asked query by the users. We have provided the solution for two major cases. Exporting of PST files and OST files from one computer to another. OST to PST exporter is the direct solution where any of the above-mentioned problematic situations is faced by you.

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