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How to Delete Duplicate Addresses in Outlook Email?

Delete Duplicate Addresses in Outlook Email

Looking for a solution to delete duplicate addresses in Outlook email? If so, read this article to learn how to copy an address in Outlook. don’t waste your time and let’s the process begin.

Outlook is a well-known email client that offers many features to its users. Apart from email, it also allows you to manage contacts, calendars, emails and more. Therefore, it is a complete email solution for individuals and businesses.

You may encounter problems with Outlook, such as error messages, unable to load messages, or copy mailboxes. These problems occur due to some incorrect settings. You can only fix it by changing the settings.

Duplicate contacts are the most common problem for Outlook users. There are several built-in features available so that you can remove duplicate Outlook email address. But before we jump into this method, let’s talk about why Outlook competitors are created.

Reasons to Remove Duplicate Addresses from Outlook Emails

There are many reasons to delete duplicate emails in Outlook.

  • Antivirus software can also create duplicate emails.
  • If an email is used on many other devices, messages are synchronized again. So this could be one of the main reasons behind it.
  • Incorrect email address when creating an account in Outlook. Therefore, you can receive the same email over and over again.
  • If the Outlook rules are not set correctly, there may be problems when receiving e-mails.
  • All the reasons listed above require users to delete duplicate emails in Outlook. So let’s start with what is the best way to find duplicate emails in Outlook 365.

Delete Duplicate Addresses in Outlook Email – Manually

In some cases, users import contacts into Outlook with similar names or email addresses that already exist in the Outlook Contacts folder. Users should select the option that allows them to create a copy in the import and export wizard. This makes the users print all the immigrants are not qualified. To remove duplicate addresses from Outlook emails, here are some steps for different Outlook.

For Outlook 2013, 2016 and 2019 users

  • Open Outlook on your computer
  • Select People
  • Click >> Click Phone in the upper right corner of the display box. Use this method to review your contact list for balance
  • Select the duplicates you want to remove
  • Select the contact and press Delete to remove duplicate recipients.

The above solutions have some limitations to remove the To/Cc/Bcc address of the Outlook mailbox. After following the steps in the manual, you will find that deleting an Outlook email address is a time-consuming process.

Automatic Solution to Remove Duplicate Addresses in Outlook Email

SysTools Outlook Duplicate Remover Software is a fast, easy and effective way to remove duplicates in Outlook. It has all the special options that you can use to customize the process according to your needs. Moreover, this application is designed to use interactive communication to get better results. You can download the free version of Outlook Duplicate Contacts Remover to test the premium application.

This application is able to remove all types of duplicate items from Outlook. Such as emails, calls, calendars, etc. Also, the utility has an amazing UI that is so simple. Therefore, anyone can easily understand. Also, this program can remove duplicates from Outlook PST, OST, and BAK files. Moreover, it also supports all Outlook versions.

The user interface is the primary point of interaction for all types of users. All applications developed with the latest technology have an easy-to-use interface. Professional or non-technical users can easily use this application without any guidance. This program supports all versions of Windows. This application can be installed easily on Windows 11, 10, 8.1, 8, 7, Server 2022, 2019, 2016, 2012, 2008, etc. It is also compatible with all versions of Microsoft Outlook like Microsoft Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003 and 2002 users can use this app with satisfaction.

Steps to Delete Duplicate Addresses in Outlook Email

  • First download and install the software

Download Outlook Duplicates Remover

  • After the installation is complete, click Add Files or Add Folders

Add Outlook data files

  • Select In within Folder and Across Folder

Select Folders

  • Click [Change] and select the path

Select destination

  • Select the contact box from the Choose Item List

Choose Item List

  • Now click Define Duplicate Events to find and remove duplicates with specific emails

specify duplicates area

  • After completing all the settings, click “Next” to start the process, and then click “OK” when the process is complete.

click on next button


In this article, we present all the solutions to your question: How to delete duplicate addresses in Outlook email? If you follow this method, it will solve the problem. However, manual methods have limitations, such as loss of important information or incorrect information. And the process takes time. For a better experience, we recommend that you choose our technology. The tool is easy to run and complete the process in less time.

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