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Best method to import Lotus Notes NSF files into Office 365

Are you looking for an adequate method to import NSF files into Office 365 mailboxes? If yes, then you’re in the correct write-up. Here, I’ll mention two known ways to upload your NSF files into Office 365 mailboxes.

IMAP Connecter to import data from Lotus Notes to Office 365

IMAP connecter is a native way to swing from Lotus Notes to Office 365, but one must sound technical to pursue its steps. Below is the step-by-step process of the IMAP connector method.

  1. First thing first, backup all NSF files you want to import into Office 365 so you’ll have an option to retrieve data if something unwanted happens during the process.
  1. Now create Office 365 mailboxes for every Lotus Notes user you want to move into Office 365.
  2. Enable TCP/IP port in Lotus Notes. Follow the process:
  • Firstly open the domino administrator.
  • Go to the configuration tab.
  • Open server document and execute the IMAP Service.
  • Go to the Port, select Internet Ports, and navigate the Mail tab.
  • From the Mail tab, enable the TCP/IP port value status.
  • At last, click the save button to save TCP/IP changes.
  1. Now utilize the IMAP connector and synchronize emails between Office 365 and Lotus Notes.

Although the manual approach works still, it can be a hectic task for non-technocrats to use IMAP Connecter. Also, it’s not a reliable approach to import Lotus Notes to Office 365 in batches.

Why IMAP Connector is not a reliable approach?

  • It can alter the NSF files hierarchy, and you may lose some of your data.
  • This approach may take weeks to migrate a single Lotus Notes mailbox.
  • IMAP Connection doesn’t work if the Lotus Notes is deactivated.
  • This approach has a size limitation of 1GB. Hence you cannot move NSF files bigger than 1GB.

An alternative approach to migrate Lotus Notes to Office 365

However, the native approach is not preferred by many users therefore, an alternative way is a must.

A few vendors are available on the web providing automated tools to ease the Lotus Notes to Office 365 migration process. One tool that I suggest and use is Shoviv Lotus Notes to Office 365 migration tool.

It’s a primary coded software to ease up the Lotus Notes to Office 365 migration for everyone; even non-technocrats can use this software efficiently.

Step to use Shoviv for Lotus Notes to Office 365 migration

  • Install and Launch the software.


  • Make a click on the Add Lotus Notes files.


  • Add NSF files to migrate and click OK.

  • Next, click the Office 365 option from the ribbon bar.


  • Now check/uncheck folders & subfolders and click Next.


  • Then, provide Office 365 cred and map mailboxes accordingly.

  • Move forward with the filter option on the date range and message class basis.


  • Now the Lotus Notes to Office 365 migration process will get started.

It is the most effortless way to upload Lotus Notes NSF files to Office 365 mailboxes. Also, this software has many user-oriented features that make this tool stand above in the competition. Some of its glances are as given below:

Why Shoviv Lotus Notes to Office 365 migration tool?

  • Users can migrate multiple NSF files into Office 365 mailboxes.
  • It has no bar on adding large-size NSF files. Hence you can migrate the NSF file up to the maximum possible size.
  • Users get a preview of the added NSF file content before migrating them into Office 365 mailboxes.
  • The software allows resuming processes if somehow gets interrupted. Also, the software effectively prevents the migration of duplicate emails.
  • This Lotus Notes to Office 365 migration tool has email translation and folder mapping features.
  • Shoviv offers free 24×7 free technical support. Users can reach technical support by live chat or email
  • Users are enabled to migrate NSF files into Office 365 Public folder and Archive mailbox.

(Note: Shoviv also offers a free variant to check the software skills before any purchase; allows processing the first 50 items per folder).

The Bottom Line

Migrating mailboxes of Lotus Notes to Office 365 through IMAP Connection is not everyone’s cup of tea. But one can use Shoviv Lotus Notes to Office 365 migration tool to automate the migration process and get the desired results. In the end, it’s you who will choose whether to go with the manual approach or use a third-party tool. But make sure, whatever you choose, choose as per your ease and need.

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